File Debtor Rebates

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File - Debtor - Rebates (v2.7)

The Rebates system built into Micronet can be used to create buyer loyalty programs. The standard Rebates system collects rebates (percentage of sales value) from applicable items and retains them to be processed either:

as a journal against a customer before End of Month rollover, or
accrued against the account and offset against the redemption of the rebates by way of voucher payments (during cash receipts).

You can activate rebates for specific customers and/or specific items.

Reference

To activate rebates for a specific item, refer to "File - Inventory - Extra".

For more information about customer rebates, refer to "Debtors Transaction Processing - Rebates Menu (v2.7)".

To activate a customer so they can accumulate rebates:

Add a new debtor or open an existing one.

Refer to "Adding a New Debtor" or "Updating a Debtor".

Select the Rebates tab.

Micronet displays the Debtor File Update screen - Rebates tab.

Complete the following fields:

	Field	Value
	Rebates Applicable	Select the rebate that applies to this customer. The options are: No - don't activate the rebates system Monthly – Journal Account – rebates are accrued monthly Quarterly – Journal Account – rebates are accrued quarterly Yearly – Journal Account – rebates are accrued annually Monthly – Use As Payment – rebates are accrued monthly Quarterly – Use As Payment – rebates are accrued quarterly. Rebates setup as Journal Accounts will be processed as journal credits onto your customer’s account at the end of the month/quarter/year when processed. This reduces the customer’s overall account balance, providing an offset against subsequent purchases. Rebates setup as Use As Payment will be ‘accrued’ and tracked as they are redeemed against subsequent purchases during the cash receipt process within MDS and POS.
	Rebates Sales Target	This is the threshold that sales have to exceed before a rebate is applied. For example, if you want rebates to apply after the first $2000 of sales, you would enter 2000 here. Micronet would then only apply rebates to sales above $2000.
	Rebate Pay Method	Enter the method by which rebates will be paid. This text will be printed on journal sheets, the customer’s account and on statements.
	Rebate Debtor Percentage	Enter the percentage rebate that applies, e.g. 2.5.
	Rebates Accrued this Period	Micronet displays the value of rebates this customer has accrued this month/quarter/year (depending on your selection in the Rebates Applicable field).
	Pending Rebates	Micronet displays any pending rebates.
	Available Rebates	Micronet displays the amount of rebates accrued previously that the customer can claim or redeem.
	Rebates Taken	Micronet displays the amount of the available rebates redeemed by voucher payments or journal credits so far this month/quarter/year for the rebates accrued in the previous month/quarter/year.

Select FILE | SAVE.

Optionally, update orders held on file for this customer by selecting EDIT | UPDATE ORDERS.

Refer to "Debtor File Update Screen - Menu Options".